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Constitution : Part I - MAIN
LAWS |
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Article V |
DUTIES AND
RESPONSIBILITIES - OFFICE BEARERS |
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Clause A. |
CENTRAL EXECUTIVE COUNCIL |
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Section 1. |
President: Shall generally supervise the work of the Guild
and shall preside over all the meetings of the Guild, General Council, Central
Council and Central Executive Council, preserve order, sign all minutes and have
a casting vote in case of a tie. |
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Section 2. |
Vice President: Shall act as President in the absence of
the President. |
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Section 3. |
General Secretary: Shall conduct all affairs of the Guild
as per policies, objectives, resolutions adopted by the General Body, and
decisions of the General Council, Central Council, and Central Executive
Council. Shall conduct all correspondence, convene all meetings of the Guild,
and maintain all records except the account books. Shall have powers to incur
expenditure on any single item upto rupees one thousand when not provided in the
budget. |
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Section 4. |
Assistant General Secretary: Shall maintain a register of
members, keep minutes of all meetings of the Guild, General Council, Central
Council, and Central Executive Council, and have them signed by the President.
Shall act as General Secretary in the absence of General Secretary. |
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Section 5. |
Treasurer: Shall be responsible for collection of funds
from the Regional and Branch Councils, be responsible for all sums of the money
that may be paid to the Guild from time to time, make all payments sanctioned by
the General Council, Central Council, or Central Executive Council, and
confirmed by the General Secretary. Shall keep accounts of the Guild, prepare
annual statements of receipts and expenditure, and prepare budget of the Guild
for ensuing year. |
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Section 6. |
Secretary: All four Secretaries shall assist the General
Secretary as deemed necessary or directed by the General Council, or Central
Council, or Central Executive Council. |
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Clause B. |
REGIONAL COUNCIL |
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Section 1. |
Regional President: Shall generally supervise the work of
the Guild within the Region and shall preside over all the meetings of the
Regional Body, Regional Council, and Regional Executive Council, preserve order,
sign all minutes and have a casting vote in case of a tie. |
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Section 2. |
Regional Secretary:
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a. |
Shall conduct all affairs of the Guild within the region
as per policies, objectives, resolutions adopted by the General Body, Regional
Body, and decisions of the General Council, Central Council, Central Executive
Council, Regional Council and Regional Executive Council. |
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b. |
Shall conduct all correspondence, convene all meetings of
the Guild for the Region, and maintain all records except the account books for
the Region. |
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c. |
Shall have powers to incur expenditure on any single item
upto rupees six hundred when not provided in the budget. |
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d. |
Shall submit to the Central Executive Council quarterly
reports on the following; |
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i. |
Membership details for the region on the last day of the
quarter |
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ii. |
Number of persons who have ceased to be members during the
quarter and reasons thereof |
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iii. |
Brief summary of the events within the region and results
achieved, progress made on various matters |
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e. |
On half yearly basis he shall submit reports to the
Central Executive Council on the following matters; |
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i. |
Summary of the receipt for the half-year period and the
central share thereof |
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ii. |
Summary of the receipt by the various branches during the
half-year period and the share of the Regional share |
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Section 3. |
Assistant Regional Secretary: Shall maintain a register of
members within the Region, keep minutes of all meetings of the Regional Body,
Regional Council, and Regional Executive Council, and have them signed by the
Regional President. Shall act as Regional Secretary in the absence of Regional
Secretary. |
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Section 4. |
Treasurer: |
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a. |
Shall be responsible for collection of subscription dues
from the members at the seat of the Regional Council and from members at such
stations within the region having no branch. |
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b. |
Shall collect share of Regional Council from the Branches
within the Region. Shall keep accounts of the Guild for the Region. |
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c. |
Shall operate Bank accounts, prepare and maintain
statement of income and expenditure for the region. |
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d. |
Shall make payments for the expenditure sanctioned by the
Regional Council, Regional Executive Council and confirmed by the Regional
Secretary. |
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e. |
Shall report to the regional secretary any defaults in
subscriptions or any other financial matter. |
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Section 5. |
Members: The members shall assist the Regional Secretary
in conducting the affairs of REC. |
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Clause C. |
BRANCH COUNCIL |
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Section 1. |
Branch President: Shall generally supervise the work of
the Guild within the Branch and shall preside over all the meetings of the
Branch, and Branch Council, preserve order, sign all minutes and have a casting
vote in case of a tie. |
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Section 2. |
Branch Secretary:
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a. |
Shall conduct all affairs of the Guild within the Branch
as per policies, objectives, resolutions adopted by the General Body, Regional
Body, Branch, and decisions of the General Council, Central Council, Central
Executive Council, Regional Council, Regional Executive Council, and Branch
Council. |
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b. |
Shall conduct all correspondence, convene all meetings of
the Guild for the Branch, and maintain all records except the account books for
the Branch. |
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c. |
Shall have powers to incur expenditure on any single item
upto rupees three hundred when not provided in the budget. |
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d. |
Shall submit to the Regional Executive Council quarterly
reports on the following; |
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i. |
Membership details for the branch on the last day of the
quarter |
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ii. |
Number of persons who have ceased to be members during the
quarter and reasons thereof |
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iii. |
Brief summary of the events within the branch and results
achieved, progress made on various matters |
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iv. |
Summary of the receipt for the half-year period and the
central share, and regional share thereof |
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Section 3. |
Treasurer: |
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a. |
Shall be responsible for collection of subscription dues
from the members at the branch. |
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b. |
Shall operate Bank accounts, prepare and maintain
statement of income and expenditure for the Branch and shall keep accounts of
the Guild for the Branch. |
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c. |
Shall make payments for the expenditure sanctioned by the
Branch, and confirmed by the Branch Secretary. |
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d. |
Shall report to the branch secretary any defaults in
subscriptions or any other financial matter. |
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